BYLAWS OF THE BUFFALO RUN MEN'S CLUBAn Unincorporated Nonprofit Association
ARTICLE I: Name
ARTICLE I Section 1. The registered name of this association shall be the Buffalo Run Men's Club, hereafter referred to as the Association. It shall also operate as the Buffalo Run Men's Club.
ARTICLE II Section 1. Membership. Membership is limited to amateur men, eighteen years or older only. Members must be of amateur status for the entire Season. Members shall be admitted at the time an application for membership is accepted by an officer and appropriate dues are paid. Membership shall not be limited unless capped by the Board of Directors. Residents of the Commerce City and members in good standing in the immediately preceding calendar year shall be given priority for membership in the current year in accordance with rules and procedures as determined by the Board of Directors. Otherwise memberships shall be granted on a first come first served basis. Membership in the Association shall not be transferable. Section 2. Rights and Responsibilities. Members in good standing may participate in all Association-sanction events. Members are encouraged to provide input and feedback to Association governance of events through appropriate Association committees. The goal of such governance is to foster closer bonds of friendship among members, promote the best interests of the game of golf, encourage conformance to the USGA Rules of Golf, and administer a handicap system. Membership does not confer any special privilege or voice in the operation of the Buffalo Run Golf Course, clubhouse or any of its facilities. Membership confers no special privileges in connection to the course, except those offered at the time of membership. Section 3. Revocation and Suspension of Membership. In the event that any member of the Association shall commit any act which reflects discredit or disrepute thereon, or shall refuse or neglect to comply with the rules and regulations adopted by the Board of Directors or duly appointed officers, such member shall be subject to suspension, or revocation of membership by a vote of two-thirds of the Board of Directors at any regular meeting or special meeting called for such a purpose. Members subject to suspension or revocation will be given ten days written notice and a right to be heard before final action is taken. Members who have their membership revoked will receive the pro-rated, unused portion of the dues refunded.
ARTICLE III Section 1. Dues for membership shall be determined on an annual basis by the Board of Directors. Dues must be paid annually prior to a member's participation in any tournaments. All monies accrued through dues shall be for the benefit of the membership.
ARTICLE IV Section 1. Bi-Annual Meetings. Two meetings for the purpose informing the membership of the status of the Association shall be held each year prior to the start and at end of the tournament season. The opening meeting will elect a slate of officers, inform the members of the calendar of events for the current year, discuss any local or USGA rules changes, report on the financial status of the Association and other matters as deemed required by the Board of Directors. The End of Year meeting will address issues as deemed by the President throughout the course of the tournament year, report on the financial status of the Association and other matters as deemed required by the Board of Directors. Section 2. Special Meetings. Special meetings of the Association may be called by the President or any three members of the Board of Directors upon notice to the members giving the time, place and purpose of the special meeting. Only that business which is stated for the meeting may be transacted at a special meeting. Section 3.Vote. Each member shall be entitled to one vote only in Association matters. Proxy voting will not be allowed Section 4. Quorum. A quorum for any membership meeting of the Association shall be 10% or more of the total active membership.
ARTICLE V Section 1. Number. A Board of Directors shall have full power and authority over the business of the Association, except as otherwise provided herein. The Board of Directors shall be composed of no fewer than six and not more than twelve members of the Association. The Board of Directors shall include the officers of the association and directors that shall include but not be limited to Handicap/Rules Director, Marketing/Communications Director and Tournament Director. A representative of the Buffalo Run Pro Shop will be a designated non-voting advisor to the Board. Section 2. Nomination and Election. Any member in good standing may volunteer or be nominated for any officer position, with the role of President reserved for a member who have previous served on the Board of Directors. At least five weeks prior to the Annual Meeting, the Board of Directors shall appoint a Nominating Committee to solicit a list of candidates to fill existing vacancies. At least two weeks prior to the Annual Meeting, the Nominating Committee will mail each member a slate of candidates and a copy will be posted in the clubhouse for a vote. Votes must be received by the Annual Meeting and a tally of votes will determine the winners to fill vacant positions. In the event a vote cannot be held or an officer cannot fulfill his duties for a full term, the Board of Directors may elect an individual by calling a special meeting. Section 3. Officers. The officers of the association shall be President, Vice-President and Secretary/Treasurer. Duties of the officers will be as determined by the Board of Directors. Section 4. Committees. The Board of Directors shall authorize and define the powers and duties of all committees. Committee chairmen and members shall be appointed by the Association President. The President shall be an ex-officio member of all committees except the nominating committee. All committees shall serve for the membership year. Section 5. Term of office. Officers and directors shall be elected for two-year, staggered terms and shall hold office until the completion of the season of their second term. Section 6. Compensation. The Officers and Directors shall serve without compensation, unless voted by the members.
ARTICLE VI Section 1. Meetings. The Board of Directors shall meet on call from the President. No less than two formal meetings shall occur: an Annual Meeting held no later than five weeks prior to the start of the tournament calendar, and an end of year meeting to be held no later than three weeks after the conclusion of the tournament calendar. Notice of the time and place of the meetings shall be mailed, emailed or faxed to all Directors 10 days prior to the meeting. Section 2. Quorum. A quorum for the transaction of business shall be a majority of the Directors elected at an annual meeting. Section 3. Other Ballots. The President may order a mail, email or fax ballot on agenda items when a quorum is not present at a Board of Directors meeting or when it is not possible to convene a Section 3. Vacancies. An officer or director seat shall be considered vacant upon the resignation of an officer or director. The vacancy of any office or directorship shall be filled by a vote of the Board of Directors.
ARTICLE VII Section 1. The Association shall keep correct and complete books and records of account. A Treasurer's report of the financial health of the Association will be reported to the membership at large at least twice annually. ARTICLE VIII Section 1. The fiscal year of the Association shall be the calendar year.
ARTICLE IX Section 1. The officers, members, employees and persons served by this Association shall be selected entirely on a nondiscriminatory basis with respect to age, sex, race, religion, national origin or sexual orientation. Section 2. All members of the Association, regardless of established handicap or previous participation, must be allowed to play in all regular events. The Association may establish their own parameters regarding a member's eligibility to compete for prizes and championship titles in these events.
ARTICLE X Section 1. This Association may be dissolved according to the requirements in the statutes of the State of Colorado for the dissolution of non-profit corporations registered with the Secretary of State. ARTICLE XI Section 1. These Bylaws may be altered, amended, or repealed and new By-laws adopted by the Board of Directors by a two thirds vote of the Board of Directors. Changes to the By-laws must be a stated agenda item of any meeting or Special Meeting.
CERTIFICATE We hereby certify that the foregoing Bylaws constitute the Bylaws of BUFFALO RUN MEN'S CLUB, an unincorporated non-profit association.
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